ACCESS LICENCE - UNDERGRADUATE

• Your university will serve as the local collaborating agency. 
• Your research supervisor will serve as the local collaborator. 
• You are responsible for obtaining the necessary supporting documents. 
• Since obtaining a letter of support, consent, or permission may involve time and specific procedures from various government departments, agencies, and organisations, you are advised to make prior arrangements to secure the necessary documents as soon as you decide to apply.
• If your research involves the use of drones/UAVs, you must obtain a permit from the State Internal Affairs & Research Office (Pejabat Hal Ehwal Dalam Negeri dan Penyelidikan). 
• Incomplete applications will not be accepted and will be rejected.
• You must submit a new Access Licence application if there are any modifications to your research title, objectives, or methodologies. 
• No licence fee will be imposed to local undergraduates.

1. If necessary, please contact us for advice. 

2. Prepare all supporting documents:

• Research proposal;
• Support letter from your university (the letter must mention; a) name of supervisor; b) title of research; c) research sites; d) research sponsor (if self-funded, please mention), and e) duration of research);
• Permission letter from the relevant resource manager (for research involving traditional knowledge associated with biological resources owned by native and local communities in Sabah, a consent letter from the Chief Village must be submitted);
• Security clearance letter from Majlis Keselamatan Negara (KK Branch), ESSCOM, and Pejabat Hal Ehwal Dalam Negeri dan Penyelidikan (only applies if your research site involves marine water/park on the East Coast of Sabah);
• Other supporting documents as requested by the Licensing Secretariat to complete your licence application.

3. Complete and submit your application (including all supporting documents) through the Sabah Biodiversity Access and Export Licence Application System (SaBAES) (https://sabaes.sabah.gov.my/login).

4. Please note that incomplete applications will not be accepted and will be rejected.

1. Research proposal;
2. Support letter from your university (the letter must mention; a) name of supervisor; b) title of research; c) research sites; d) research sponsor (if self-funded, please mention), and e) duration of research);
3. Permission letter from the relevant resource manager (for research involving traditional knowledge associated with biological resources owned by native and local communities in Sabah, a consent letter from the Chief Village must be submitted);
4. Security clearance letter from Majlis Keselamatan Negara (KK Branch), ESSCOM, and Pejabat Hal Ehwal Dalam Negeri dan Penyelidikan (only applies if your research site involves marine water/park on the East Coast of Sabah);
5. Other supporting documents as requested by the Licensing Secretariat to complete your licence application.

1. Access Licence is valid for one (1) year.; 

2. The licence is not transferable and must be presented for inspection by the Secretary or any authorised person; 

3. If you do not intend to export any of the collected specimens or samples of the biological resources for further analysis, you must identify and specify the location where the materials will be stored and preserved; 

4. You must submit your dissertation, or publications to SaBC upon completion of the research; 

5. Application for patent or other intellectual property rights to the relevant authority in or outside Malaysia is subject to first obtaining the prior written consent of the Sabah Biodiversity Council; 

6. You and your local collaborator are fully responsible for the conduct of the research. 

7. The research must be conducted within the methodology, permitted areas and number of samples as approved by the Council; 

8. Access to the biological resources shall take into action and be undertaken following the date and T&Cs.